Facilities Manager (Full Time)

Bishop Noll Institute
Employment Type
Full Time
Hammond, IN
Posted Date

The Facilities Manager is critical to the successful management and maintenance of Bishop Noll Institute (BNI), a Catholic, co-educational high school only 3 miles from Chicago’s city limits. He/she is responsible for managing the maintenance of all buildings and outdoor facilities, including janitorial services, preventative maintenance, improvement projects and aesthetics. This position is responsible for managing and training the custodial and maintenance teams (Facilities Department). The Facilities Manager works closely with various members of the administrative team in all areas of school plant operations. Students, teachers, staff, parents, coaches, alumni and visitors entering BNI trust that the campus and its 60-year-old facilities are clean, safe and sanitary. They rely on that trust to focus on education and the formation of the young women and men who are our students.


· Oversee the physical plant and small fleet of vehicles

· Maintain facilities and janitorial services

· Ensure campus safety

· Manage the fire and security systems

· Comply with all BNI policies, procedures and quality standards

· Ensure compliance with building codes and government health, safety and environmental standards; keep records of all permits, licenses, citations.

· Maintain records of changes in facility infrastructure (mechanical, electrical, plumbing, utilities, etc.)

· Ensure facilities are clean, functioning in good repair and providing a safe environment for learning

· Maintain effective safety program within facilities; complete all safety checks on equipment systems

· Coordinate and schedule all maintenance, cleaning requests, and work orders

· Evaluate facility functionality regularly; recommend repairs/upgrades/solutions when necessary

· Supervise and train custodial and maintenance teams; evaluate performance, workloads and reassign job functions for a more efficient operation

· Coordinate all third-party vendors/contractors related to building upkeep, maintenance and renovation

· Respond quickly to emergency problems and be on-call 24/7 to meet with vendors, repairmen, suppliers, or public safety officials when necessary

· Assist in developing annual facilities and maintenance budgets, and monitor performance against budget

· Purchase all facilities cleaning and operation supplies and materials, working with the Business Manager to secure best prices with quality and volume in mind

· Solicit, review, and negotiate bids for repairs and projects

· Maintain inventory of tools and supplies for custodial, maintenance, and emergency preparedness

· Work with the President, Business Manager, Building & Grounds Committee and other designated personnel in the management of construction, renovation and maintenance operations and projects

· Supervise the service, maintenance and upkeep of school vehicles and ensure they are in safe operating condition for the transportation of students, materials, and equipment

· Maintain owner manuals/information, asset lists, schedules and maintenance records

· Prepare facilities for special events, including meetings, concerts, athletics, fund-raisers, etc.; and oversee clean-up and take-down efforts afterward

· Perform a wide variety of skilled maintenance duties related to the school; be willing to tackle any and all reasonable tasks personally based on qualifications

· Perform other duties as requested by the President

· Attend regular facility meetings with the President and other administrative personnel

· Be a team player; lead by example


· Five years’ experience in facilities management, facilities design, engineering, building trades, equivalent roles, or a combination of related roles

· Bachelor’s or trade school degree, or equivalent in practical experience

· Ability to communicate effectively with all levels of the school in a calm and professional manner

· High attention to detail

· Solid organizational and analytical skills

· Flexibility and willingness to adjust work hours to accommodate needs of the school and its events

· Working knowledge of word processing and basic computer communications

· Though reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job, those physical demands needed by an employee to perform those essential functions are the abilities to:

· Stand, walk, sit, climb, kneel and crawl; reach, grasp, push and pull

· Smell, talk and hear; see at close and distant ranges, including the ability to distinguish colors

· Work inside and outside during all seasons


· Experience collaborating with multiple business units to meet company/school goals and standards

· Knowledge of the operations and maintenance of electrical, mechanical and safety systems in a school (or similar) environment

· Ability to develop and grow team members through coaching, mentoring and training

· Bilingual (English/Spanish)